Montessori Kids Universe of Bannockburn, Bannockburn

Position Summary

The Assistant Director / Administrator works closely with the School Director to support:

• Staff retention and team culture Montessori classroom development
• Compliance and licensing documentation
• Staff onboarding and personnel records
• Family onboarding and enrollment support

Operational and administrative excellence

This role requires a highly organized and proactive individual who can balance leadership, administrative detail, and relationship-building while supporting the school’s vision and standards.

Responsibilities

Staff Support, Retention & Montessori Development

• Support teacher retention initiatives by fostering a positive, collaborative, and supportive workplace culture.
• Assist with onboarding and orientation of new staff members.
• Maintain organized and compliant employee personnel files.
• Monitor staff certifications, trainings, CPR/First Aid renewals, and required documentation.
• Support Montessori classroom development and consistency across programs.
• Mentor and guide teachers in Montessori classroom practices and prepared environments.
• Assist in coordinating professional development opportunities and Montessori training.
• Conduct classroom observations and provide support and feedback as needed.
• Support staffing schedules and coordinate substitutes when necessary.

Family Enrollment & Community Support

• Support onboarding of new families and assist with enrollment processes as needed.
• Conduct tours and assist with open houses and family events.
• Respond to parent inquiries and maintain strong communication with prospective and current families.
• Help ensure a welcoming, professional, and relationship-centered experience for all families.
• Maintain student records and enrollment documentation in Procare and related systems.

Compliance & Administrative Operations

• Ensure compliance with DCFS licensing requirements and Montessori operational standards.
• Maintain organized student and staff records and required compliance paperwork.
• Assist with audits, inspections, and licensing visits.